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How does your college handle something like an Alumni Council or Alumni Board?

University of Florida College of Veterinary Medicine Questions:
How does your college handle something like an Alumni Council or Alumni Board?
1. How many people serve on the council/board?
2. What is their charge?
3. Is there an expectation of giving with this service?
4. How often do they meet?
5. What do the meetings usually consist of?
Thank you!
Marcela Brandao

Associate Director of Alumni Affairs
College of Veterinary Medicine
PO Box 100125, Gainesville, FL 32610-0125
Email: [email protected]

Veterinary Medical Alumni Association (or not) Questions:

Tony Ballard and Sarah Keatley have been tasked with reaching out to other veterinary colleges to see how they handle their Vet Med Alumni Associations in conjunction with the overall university alumni association.

At K-State, we have our own Veterinary Medical Alumni Association that is separate from the university alumni association. We are questioning whether we should be working closer together with the university alumni association, or whether we are best off to keep them two stand-alone entities. We would be very interested in hearing what others are doing. We appreciate your assistance.

Tony Ballard, [email protected] Sarah Keatley, [email protected]
Event Coordinator
Office of Alumni Affairs & Events
College of Veterinary Medicine
Kansas State University
785.532.4833

2019 AAVMC Award Winners

2019 Communictiaon Award Winners – Kansas State
2019 Inagural Scholarship Award Winner – Ohio State

AAVMC Establishes Institutional Award for FundraisingExcellence in Student Scholarships


Washington, D.C., August 15, 2018–The AAVMC has created an annual award to inspire and recognize professional excellence and achievement in fundraising for student scholarships among member institutions. The AAVMC Award for Fundraising Excellence in Student Scholarships will consist of a $1,000 honorarium and a commemorative. It will be presented in conjunction with the annual meeting of the Association of Veterinary Advancement Professionals (AVAP).

“Creating this award is part of our strategic interest in helping advance the Veterinary Debt Initiative,” said AAVMC CEO Dr. Andrew T. Maccabe, noting that the award

  • Is exclusively focused on scholarship resource development and is not intended to recognize comprehensive program excellence in fundraising. “Increasing the amount of scholarship resources available for students in our member institutions is a viable strategy for creating a more financially sustainable operating environment for our students and recent graduates.”
  • All resources considered within the award program must be non-public sector resources (private, corporate and foundation gifts) specifically earmarked for student scholarships. Planned vs. actual gifts will be officially recognized based upon established standards in professional fundraising.

    Development programs within any AAVMC member institutions are welcome to participate in this recognition program and the performance window evaluated will conform with the calendar year prior to the year in which the honor is awarded. The nomination period for the inaugural award will run from January 1-March 31, 2019.

    To ensure equal opportunities for all institutions regardless of staff size and scope of program, judges will evaluate qualitative data which details new and innovative strategies for increased productivity in this area, program goals and implementation, resources applied (human and otherwise), and results. More detailed information relative to the award will be announced later in the year.

    The new award will complement the AAVMC Communications Excellence Award, which was established in 2013, and more fully express the AAVMC’s broader goal of encouraging excellence in institutional advancement among member colleges and schools.

The AAVMC is a nonprofit membership organization working to protect and improve the health and welfare of animals, people and the environment around the world by advancing academic veterinary medicine. Members include 49 accredited veterinary medical colleges in the United States, Canada, the Caribbean Basin, Europe, Australia, New Zealand and Mexico.

Virtual Career Fair

As a reminder, VetCAN is hosing their annual career fair on October 27th. Please see this link for additional information and encourage your students to participate. It is designed for current DVM students and alumni who are interested in relief, full and/or part time work, externships, internship and student summer/part time jobs. There is something for everyone and in this competitive market it’s important to provide our students and alumni with as many resources as possible.

President’s Summer 2018 Message

Dear AVAP Members,
Happy Back to School! If your campus is anything like ours, one day you wake up, getting to work is much harder, and the parking lots fill up faster. Then it dawns on you that “the kids” are back and you have to be more on top of things in the morning. As I stated at our business meeting, I am thrilled to be leading this organization over the next year and hope that the executive team and myself build a conference for you in 2019 that will prove beneficial. I apologize up front for the length of this post, but have several things to share with you.

Partnership with AAVMC: I recently signed the MOU for AVAP to become a component organization to the AAVMC. By the end of this calendar year, we will turn over all of our finances to the AAVMC for them to manage. We will have a call with Lynne, our treasurer; Ali, our conference chair; and the necessary support staff at the AAVMC to ensure a smooth transition and discuss next year’s conference.

Discussion Forum: For those of you who are newer to the organization, I encourage you to visit the Discussion Forum section of our website, under “AVAP Resource Center” on the navigation menu. You may see a topic being addressed that will answer a question you currently have. We recently posted an inquiry from the University of Florida about how scholarships are awarded. We ask for your feedback. Please let us know if you would have questions you would like to have posted.

2019 Conference Planning: We greatly appreciate everyone completing the survey from our conference. As we start to plan next year, we have another short survey we would ask you to complete. I know it is asking some of the same information, but we appreciate your input.

#HashTagYourDonkeyAndElephant: The conference coordinators at Virginia/Maryland remind everyone to take your Donkeys and Elephants with you to events and travels. If you do so, please take pictures and share them on social media sites with the hashtag #AVAP2019. Everyone who posts a picture with this hashtag will be entered into a raffle to get his or her conference registration paid for.

Executive Committee: If you are curious to learn more about our plans for the upcoming conference or have some spare time on your hands, you can see the notes/meeting minutes from all of our monthly calls on our website. We welcome anyone’s feedback or suggestions at any time. After all, this organization is designed to benefit everyone.

Please feel free to contact me directly. Have a great year and be sure to check back here often!

Danielle Johnson, President

Call for Leadership in AVAP

We are currently looking for fellow AVAP’ers to step-up into leadership positions within AVAP. During the annual business meeting, we will open the floor for nominations for a one-year term at-large member, two-year term at-large member, and Vice-President. To learn more about the positions, click here. Click here to see our current leadership team.

AAVMC Communications Award Reminder

Colleagues,

Just wanted to send along a reminder that the nomination period for the AAVMC’s 2018 Communications Excellence Award is drawing to a close. Nominations and applications must be received by Friday, March 30, 2018. Please see the following link for additional information:

http://aavmc.org/Awards/Communications-Award.aspx

Thank you!

 

A story to share to inspire

A true story from a colleague…

During a recent university advancement meeting we broke out into roundtable discussions about tips and techniques for getting donor visits and engagement.  I shared a tip that I’ve found useful, coined the “drive by” visit.  Drive by visits are great when you’ve had a tough time connecting with busy people.  They involve a brief stop to drop off a little something- a card, tchotchke, note, treat (I make persimmon bread during the holidays) etc.  The individual doesn’t have to be there- it’s simply a chance to drop off something that says- I’ve made an effort to see you because you are important.  I went on to share that in most cases, the prospect has responded with a call, email or invitation to meet.  Even better, some resulted in contributions. 

Fast forward two months.   A young colleague and I were making a joint visit to a donor.  In route she said, “Say, that “drive-by” tactic works”.  Tell me more, I invited her.  She went on to say that she made two “drive by” visits that resulted not only in positive communication with the prospects but two end-of-the-year gifts – one that was $10,000.

Keep up the good work everyone! Happy New Year! Let’s make it a great 2018.

 

December message from AVAP President

IMPACT. Verb. “To have a strong effect on someone or something.” 

Are you tired of this word yet? It seems to be one of the big buzzwords in advancement right now. We must show impact of the gift, have impact statements, etc. You all probably know enough about me by now to know how I feel about impact-not only in my job, but in living my life.

In this season of warm fuzzy feelings, holidays, food and fellowship, I have a great year-end story about impact I’d like to share (I’m just full of stories). I know this was the subject of one of my earlier emails, but I wanted to send a reminder (LOL!). This isn’t about money, but about kindness and connection and IMPACT.

A couple of weeks ago, I received an email from one of our alums from the class of 1988. I wasn’t working at LSU at the time, but knew people at the school, and I had a farm. This young alum had a very sick horse when she graduated that she was concerned would not make the trip to the new home/new job. I offered to keep the horse in comfort until she passed away, and I did so. Fast forward almost 30 years and I get an email from this alum (with whom I have not communicated since the call about having to put her horse down) wishing me a merry Christmas, and telling me how grateful she has been for all these years for what I did for her-that she often thinks about it. WOW! Made my day. And reminded me of why I am still around the vet school after all these years.

So, as we roll into this frenetic holiday season, finishing our cards, frantically shopping and honking our horns at crazy drivers (must be them, certainly can’t be ME), let’s stop and take a deep breath and take a moment to consider the impact we have on others, for good and for bad. Let’s stop and thank people, let them know what their presence in our lives has meant; let us be kind and giving, not just taking. Let US, not just our donors, live our lives in an impactful way.

The happiest of holidays to all!!

Gretchen